Replace QuickBooks with FieldHub | Alarm Billing & Accounting Software

The Two-Platform Problem

QuickBooks handles bookkeeping. Your FSM tool handles operations. But syncing them means double entry, broken integrations, and data you can’t trust. FieldHub eliminates the gap entirely.

No RMR Without Workarounds

QuickBooks has basic recurring invoices — not RMR management. No proration, no rate escalations, no deferred revenue recognition, no central station sync. You end up in spreadsheets.

Two Vendors, Two Bills, Two Problems

QuickBooks Plus runs $115/mo. Add a field service tool at $195–$500/mo plus integration setup. FieldHub replaces both subscriptions and the integration overhead with one platform.

One Platform, Not Two

Everything QuickBooks Can’t Do for Your Industry

FieldHub isn’t generic accounting adapted for field service. It’s a purpose-built platform for security, fire, and low-voltage contractors — with real accounting inside.

Native General Ledger

Full double-entry accounting with chart of accounts, AP, AR, bank reconciliation, and financial reporting. Not a sync — a real GL built for your industry.

RMR Billing Automation

Automate recurring revenue with proration, rate escalations, multi-site contracts, and deferred revenue recognition. QuickBooks recurring invoices can’t touch this.

Central Station Integration

Sync customer and system data with Affiliated, Becklar, and Rapid Response. QuickBooks has no concept of central stations, monitoring accounts, or system records.

Field Service and Dispatch

Schedule and dispatch technicians, manage work orders, and track time and materials — all connected to your general ledger automatically. No FSM add-on needed.

Real Job Costing

See labor, materials, and overhead per project in real time. QuickBooks Plus has basic project tracking — FieldHub has construction-grade job costing with WIP and AIA-style billing.

Inventory with Chain of Custody

Track serialized equipment from warehouse to truck to install site with FIFO costing and bin-level management. QuickBooks inventory is designed for retail, not integrators.

What Changes When You Drop QuickBooks

No more double entry. No more sync errors. No more reconciling two systems at month-end.

One Data Set, One Truth

Every transaction flows from field to ledger in one system. No import, no sync, no reconciliation surprises. Your financials are always current.

RMR That Manages Itself

Automated billing with proration, deferred revenue, and rate changes built in. See your true recurring revenue position at any time — not after a manual spreadsheet update.

Field to Ledger in Real Time

Work orders, time entries, and material usage hit your GL as they happen. No waiting for a nightly sync. No wondering if the integration ran.

Companies That Left QuickBooks Behind

Hear from security and fire contractors who replaced QuickBooks and a patchwork of tools with one integrated platform.

“

FieldHub did everything that we were looking for. It is the most well-rounded platform for an independent alarm company to operate their day-to-day business.

John Cioffi
Vice President at Bergen Protective Systems, Inc.

“

We chose FieldHub because it offered smarter, more streamlined ways to work—clearly built with our industry in mind. While I initially had concerns about the complexity of migrating from our previous platform, FieldHub absolutely wowed us. The migration was seamless, the support was exceptional, and the end result is a modern platform that positions us for scalable, efficient growth.

John Smythe
President at Habitec Security

“

FieldHub has been instrumental in helping us have more streamlined processes…so we can effectively have a smaller back office staff who can do more by leveraging FieldHub. The RMR model is the foundation of everything. As a 20-year veteran in the RMR industry, I appreciate how it’s more automated than other platforms we’ve used. FieldHub’s report generation is strong and improves monthly.

Jonathan Frase
ArcEye

“

We had a very smooth migration, and your team has been great to work with. We just had our first financial meeting with real FieldHub reports, and it was awesome to actually TRUST the numbers that we saw without having to do additional side calculations. It’s great to have a business partner that listens to our concerns, and includes our suggestions in their future updates.

Adam Jacobs
President @ American Alarms

“

It automatically goes to the Warehouse Manager or Inventory Manager. He creates the PO with a click of a button, the inventory shows up, he checks it in with a click of a button, and then creates the bill. Night and day difference. Now that’s not all on my shoulders. You could probably train somebody in a month now on FieldHub. And if they don’t have knowledge of our industry, maybe a month and a half to two months, and they’re already in there taking phone calls, looking at billing. That was a huge change for us.

John Luks
Controller Security Systems

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